Module

Commission Tracking Engine →

The heart of nightlife compensation. Configurable, real-time, and precise enough to survive a Saturday night dispute at the host stand.

Configurable Commission Structures
Build distinct commission models by role — hosts, promoters, servers, managers. Set percentage-based, flat-rate, or hybrid structures that reflect how your venue actually compensates its team.
Event & Night-Specific Overrides
New Year's Eve isn't a regular Tuesday. Override default commission rates for specific events, nights, or promotional periods without disrupting your baseline configuration.
Tiered Escalators
Reward high performers automatically. Configure escalating commission tiers so your hosts earn more as they sell more — no manual adjustments, no end-of-night calculations.
Split Commission Support
Shared tables, co-hosted bookings, assist credits. Split commissions across multiple staff members with configurable ratios and full attribution tracking.
Real-Time Running Totals
Commission totals update within 10 seconds of any spend change on the floor. Hosts see exactly where they stand — no more screenshotting calculator apps at 2 AM.
Dispute Workflow
When a host disagrees with a calculation, they submit a dispute with context. Managers review, approve, or deny with a full audit trail. No more hallway arguments.
Payout Report Generation
Generate detailed payout reports by staff member, by night, by period. Export to PDF, CSV, or directly into your payroll processor. Every dollar accounted for.
Historical Commission Analytics
Track commission trends over time by individual, by role, by event type. Identify your highest earners, spot declining performance, and make data-driven compensation decisions.
Explore Commission Tracking →
Module

Tip Pooling & Distribution →

FLSA-compliant, automated, and auditable. Because tip distribution shouldn't require a law degree and a prayer.

Configurable Pool Structures
Define pool structures by role and section. Front-of-house, back-of-house, bar, VIP — each with its own allocation percentages and inclusion rules that match your venue's reality.
Real-Time Tip Capture
Tips flow directly from your POS integration into the pooling engine as they happen. No end-of-night data entry, no manual reconciliation, no missing tips.
FLSA Compliance Validation
The system validates every pool configuration against federal and state labor regulations before a single dollar is distributed. Non-compliant structures get flagged before they become lawsuits.
Automated Distribution Calculations
Once tips are captured and hours are confirmed, distribution calculations run automatically. Every staff member gets their exact share based on the rules you defined.
Transparent Staff Reporting
Every team member can see how their tip share was calculated — total pool, their hours, their role weight, their payout. Transparency kills disputes before they start.
Multiple Pool Structures per Night
Run different pool structures for different sections or shifts on the same night. The main floor, the rooftop, and the VIP lounge can each operate under their own rules.
Payroll & Tax Integration
Tip distributions flow directly into payroll calculations for proper tax reporting. W-2 tip income is tracked automatically. No manual reconciliation at year-end.
Dispute Resolution Workflow
Staff can flag discrepancies with supporting context. Managers review against the audit log, resolve with documented rationale. Every dispute resolution is recorded permanently.
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Module

Payroll Management →

From clock-in to paycheck. Tips, commissions, overtime, and tax withholding — unified in one calculation engine.

Multi-Rate Pay Calculation
Handle regular, overtime, and holiday rates across staff who frequently work multiple roles in a single shift. The system knows when a barback clocks in as security and adjusts accordingly.
Tip & Commission Integration
Tips from pooling, commissions from the tracking engine, and hourly wages all merge into a single payroll calculation. No more assembling paychecks from three different spreadsheets.
Tax Withholding Computation
Federal, state, and local tax withholding calculated automatically based on each employee's W-4 configuration. Updated annually to reflect current tax tables.
Pay Stub Generation
Detailed, compliant pay stubs generated automatically for every pay period. Broken down by earnings type — hourly, tips, commissions, overtime — with all deductions itemized.
W-2 Creation & Filing
Year-end W-2 generation with all tip income, commission earnings, and withholding data already populated. File electronically or export for your accountant.
Payroll Processor Export
Native export formats for ADP, Gusto, and Paychex. If you already have a payroll provider you trust, phosphorOS feeds it clean data instead of replacing it.
Labor Cost Analysis & Forecasting
See labor cost as a percentage of revenue in real time. Forecast future labor costs based on scheduled events, historical patterns, and staffing plans.
Schedule-to-Payroll Reconciliation
Automatically flag discrepancies between scheduled hours and actual clock-in data. Catch buddy punching, missed shifts, and overtime surprises before they hit payroll.
Explore Payroll →
Module

Contract Management →

From templates to signatures. Every agreement organized, tracked, and enforceable — not buried in someone's email.

Template Library with Merge Fields
Build reusable contract templates for talent, vendors, rentals, and partnerships. Merge fields auto-populate names, dates, amounts, and terms — no more copy-paste errors.
E-Signature Integration
Send contracts for electronic signature through DocuSign or HelloSign directly from the platform. Track signing status and receive instant notification on execution.
Deadline & Renewal Tracking
Never miss a renewal date or option deadline again. The system surfaces upcoming deadlines with configurable lead times so you renegotiate from strength, not surprise.
Version Control & Change History
Every revision tracked. Every redline preserved. See exactly what changed between versions, who changed it, and when. Full audit trail from first draft to final signature.
Obligation Reporting & Compliance
Extract and track contractual obligations automatically. Get alerts when deliverables are due, minimums aren't met, or compliance requirements need attention.
Multi-Party Contract Support
Handle contracts involving multiple signatories — venue, talent, agency, brand partner. Route for signatures in sequence or parallel with status tracking for each party.
Searchable Contract Archive
Every executed contract stored, indexed, and searchable by party, date, type, or clause content. Find any agreement in seconds, not hours of inbox archaeology.
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Module

Vendor Management →

Every supplier, tracked. Every invoice, matched. Every payment, on time and documented.

Vendor Database
Centralized records for every supplier — contact info, payment terms, tax documentation, insurance certificates, and performance history. No more digging through business cards.
Purchase Order Creation & Tracking
Create, approve, and track purchase orders from request to receipt. Multi-level approval workflows keep spending under control without slowing operations.
Invoice Matching & Approval
Three-way matching between purchase orders, receiving records, and invoices. Discrepancies get flagged automatically. Approve, dispute, or hold with full documentation.
Payment Scheduling & Status
Schedule payments based on terms, track what's been paid and what's outstanding, and maintain cash flow visibility. Every payment timestamped and linked to its invoice.
Performance Scorecards
Rate vendors on delivery reliability, product quality, pricing competitiveness, and responsiveness. Data-driven decisions on who gets renewed and who gets replaced.
Spend Analytics by Category
See exactly where your money goes — by vendor, by category, by time period. Identify cost-saving opportunities and negotiate from a position of data, not guesswork.
Renewal & Expiry Alerts
Vendor contracts, insurance certificates, and licenses all have expiration dates. The system tracks them and alerts you with enough lead time to act, not react.
Explore Vendor Management →
Module

Venue Rentals & Private Events →

From inquiry to settlement. Corporate buyouts, birthday parties, brand activations — every private event managed through one pipeline.

Event Inquiry Portal
An availability calendar and inquiry form that captures event details, preferred dates, budget range, and requirements. Leads flow directly into your events pipeline — no more lost emails.
Proposal & BEO Generation
Build professional proposals and Banquet Event Orders from templates. Itemized pricing, floor plans, menu selections, and terms — branded and ready to send in minutes, not days.
Multi-Event-Type Support
Corporate events, birthday celebrations, brand activations, product launches, private dining — each event type has its own workflow, checklist, and pricing structure.
Event Coordination Tools
Timelines, task assignments, vendor coordination, and internal notes for every event. Your events team and operations team see the same information in real time.
Deposit & Payment Milestones
Collect deposits, schedule milestone payments, and track outstanding balances. Automated payment reminders go out on your schedule. No more chasing checks.
Post-Event Settlement & Invoicing
Reconcile actual consumption against the BEO, generate final invoices with itemized charges, and process settlements. The event isn't over until the books are closed.
Historical Event Analytics
Track revenue per event type, average deal size, conversion rates from inquiry to booking, and seasonal patterns. Build your events business on data, not instinct.
Explore Venue Rentals →
Module

Liquor Brand Promotions →

Brand partnerships that pay. Track every activation, measure every deliverable, and settle with precision.

Sponsorship Inventory Management
Catalog every sponsorable asset your venue offers — bottle displays, branded elements, social mentions, event naming rights, menu placements. Know what's sold and what's available.
Brand Activation Planning
Plan and execute brand activations with detailed timelines, staffing requirements, setup instructions, and promotional materials. Every activation runs from a playbook, not from memory.
Deliverable Tracking
Track every contractual deliverable — bottle displays set up, branded elements in place, social posts published, staff trained on talking points. Photo documentation and timestamp verification.
Performance Metrics per Promotion
Measure the impact of every brand promotion — units sold, revenue generated, social engagement, foot traffic attribution. Give your brand partners the data they need to renew.
Settlement Reporting
Generate detailed settlement reports for brand partners showing deliverables completed, performance metrics achieved, and amounts owed. Clean reporting accelerates payment.
ROI Analysis per Sponsorship
Calculate true return on every brand partnership — revenue generated versus operational costs, staff time, and opportunity cost. Negotiate renewals with hard numbers.
Multi-Venue Activation Coordination
For operators running multiple venues, coordinate brand activations across locations. Unified reporting gives brand partners a single view of their portfolio-wide investment.
Explore Brand Promotions →
See the Full Platform

Revenue & Finance is one of five operational domains.

See how commissions, tip pooling, payroll, contracts, vendors, private events, and brand promotions connect to the rest of the phosphorOS platform.

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