Revenue & Finance

Payroll Management

Nightclub payroll is uniquely brutal — irregular hours, people working three different roles in one night, tips from six sources, commissions on top, and Nevada overtime after 8 hours. The payroll engine handles all of it. What used to take 8 hours now takes 30 minutes.

Pay Calculation

Every pay component, calculated automatically

Hourly wages, overtime, shift differentials, tips, commissions, and multi-role rates — the engine pulls from every source and builds accurate gross pay without a single manual calculation.

Automated gross pay
Hourly wages, overtime at 1.5x after 8 hours per Nevada law, holiday premiums, and shift differentials — all calculated from approved timecards without manual intervention.
Multi-role pay rates
When someone works the door for two hours and then moves to VIP hosting for the rest of the night, they get the correct rate for each role. Calculated automatically from timecard data.
Commission integration
Approved commissions from the commission engine flow directly into payroll as variable compensation. No export, no import, no re-entry — it just shows up.
Tip integration
Tip pool distributions from the tip module are included in payroll calculations with proper tax treatment. Tips are classified correctly from collection to pay stub.
Tax calculation
Federal withholding, FICA, Medicare, and applicable state and local taxes calculated automatically. Nevada has no income tax, but modified business tax considerations are handled.
Multiple pay frequencies
Weekly, bi-weekly, and semi-monthly pay periods configurable by staff category. Your bartenders can be on a different cycle than your salaried managers.
Processing & Reporting

From calculation to pay stub in minutes

Preview, approve, export, and deliver — the full payroll cycle runs inside phosphorOS. Staff see their stubs on their phones. Finance sees labor cost per event night. Year-end tax docs generate themselves.

Payroll approval workflow
Manager reviews and approves payroll before processing. Exception flagging catches unusual amounts — overtime spikes, commission outliers, and missing timecards get surfaced automatically.
Pay stub generation
Detailed digital pay stubs with line-item breakdown of hours, base pay, overtime, tips, commissions, deductions, and net pay. Available on mobile within an hour of processing.
Processor export
Formatted export files compatible with ADP, Gusto, Paychex, QuickBooks Payroll, and CSV for custom processors. Zero manual field mapping — the file is ready to import.
Year-end tax documents
W-2 generation for employees and 1099 generation for contractors with electronic filing support. The entire staff — W-2s and 1099s — generated in under 10 minutes.
Labor cost analytics
Total payroll cost per event night, by role, and as a percentage of revenue. You see the labor economics of every night you operate — not just at month-end.
Historical payroll records
Searchable archive of every payroll run with drill-down to individual pay stubs. Audit-ready, always accessible, never buried in a filing cabinet.
Connected

Hours, tips, and commissions flow in — paychecks flow out

Payroll sits at the end of the compensation pipeline. Every upstream module feeds it automatically so finance never has to chase data or reconcile spreadsheets.

Staff Scheduling
Approved timecards provide hours worked by role and shift. The schedule is the source of truth for time-based compensation.
Commission Engine
Approved commission amounts flow into payroll as variable compensation. No manual transfer, no reconciliation headaches.
Tip Pooling
Distributed tip amounts included in payroll with proper tax classification. Tips are already calculated — payroll just picks them up.
1099 Management
Contractor payments are processed through the 1099 module, not employee payroll. Clean separation, correct classification, no compliance risk.
Accounting Export
Payroll journal entries export to QuickBooks, Xero, or NetSuite. Your books stay current without double-entry.
Get Started

Payroll shouldn't take longer than the event it pays for.

See the payroll engine in action with the full Revenue & Finance suite.

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