Staff Scheduling & Management

Core Capabilities

Build the night in minutes, not hours.

A visual scheduling engine purpose-built for nightclub operations. Drag staff into shifts, watch labor cost update live, and publish to everyone's phone in one tap. Templates for Light Night, Standard, and Mega Event mean you never start from scratch.

Drag-and-drop schedule builder

Visual weekly and nightly views with staff cards that snap to shift slots. See the whole floor at a glance — who's working, where they're posted, and what it costs. Loads in under 3 seconds with 150+ staff members.

Multi-role shift templates

Pre-built templates for every type of night. Light Tuesday? Standard Friday? Mega headliner event? Drop a template, tweak the edges, and you're staffed. Each template defines role-by-role headcounts tuned to the vibe.

Real-time labor cost projection

Every shift you add updates the labor cost total instantly. See projected labor against expected revenue before you publish. Maintain healthy ratios night after night without a spreadsheet in sight.

Station and post assignment

Bartenders get assigned to specific stations. Security to specific posts. Servers to specific sections. Everyone knows exactly where they're working before they walk in the door.

Auto-scheduling suggestions

ML-assisted scheduling that learns from historical demand patterns, staff preferences, and skill matching. The system proposes a first draft — you refine it. Smart defaults, human overrides.

Multi-role support

One person, multiple roles, different pay rates. A barback on Tuesday becomes a bartender on Saturday. The system tracks every role, every rate, and feeds it all to payroll automatically.

Staff Operations

From clock-in to certification — every detail tracked.

GPS-verified time clock, swap request workflows, overtime tracking, break compliance, and certification management. Your staff manages their own availability. You manage the exceptions.

GPS-verified time clock

Clock-in validates that staff are within 300 meters of the venue. No more buddy punching, no more phantom shifts. Biometric option available for venues that want the extra layer. Remote attempts are rejected with a clear error.

Swap request workflow

Staff request swaps from their phone. Eligible replacements see the open request instantly. Manager approves with one tap. The whole process takes minutes, not a chain of 15 text messages across three group chats.

Availability management

Staff submit weekly availability windows from the app. The scheduler respects preferences and highlights conflicts before you publish. No more "I told you I couldn't work Thursdays" conversations.

Overtime tracking

Real-time hours accumulation with alerts when staff approach overtime thresholds. Nevada law means 1.5x after 8 hours per shift — the system calculates it automatically and warns you before the bill gets expensive.

Break compliance

Automatic break scheduling per Nevada labor law — 30-minute break per 8 hours. The system tracks compliance and flags violations before they become a liability.

Certification tracking

TAM cards, gaming licenses, security cards, food handler permits — all tracked with expiration dates. Alerts fire at 30, 14, and 7 days before expiry. A shift with missing certs gets flagged before you publish.

Who Uses This

Built for ops managers, relied on by everyone.

The Ops Manager

Build a full staffing schedule for Saturday night across all roles in under 15 minutes. Get alerted when a shift is uncovered or a required certification is missing. Catch gaps before they become floor problems.

Every Staff Member

View your upcoming schedule, request swaps, and submit availability — all from your phone. No more calling the office. No more checking a photo of the schedule taped to the wall.

The GM

See projected labor cost for tonight's schedule versus expected revenue. Maintain healthy ratios without running spreadsheets at 3 AM. Make data-driven staffing decisions before doors open.

The Finance Lead

Export timecard data for payroll processing with all hours, roles, and rates already calculated. Zero manual data entry. Every clock-in, break, and overtime hour flows straight to payroll.

Integrations

Connected to every module that touches your team.

Scheduling doesn't live in a vacuum. It feeds payroll, informs capacity, drives commission eligibility, and triggers shift reminders — all automatically.

Payroll Module

Approved timecards export directly as payroll input with hours, roles, and rates. No re-entry, no reconciliation headaches.

Commission Engine

Scheduled shifts determine commission eligibility periods. You only earn commissions when you're on the clock.

Venue Operations

Staffing levels feed capacity management and service quality calculations. The floor knows how many hands are available.

Notifications

Schedule publication, swap requests, shift reminders, and certification expiration alerts — all pushed to every device.

Analytics

Labor cost ratio, overtime trends, no-show rates, and scheduling efficiency metrics. See where the hours go and what they cost.

Staff Scheduling & Management

Build the night in minutes, not hours.

From clock-in to certification — every detail tracked.

Built for ops managers, relied on by everyone.

Connected to every module that touches your team.

Stop building schedules in spreadsheets.